It is important that you choose your tax accountant carefully. Here are a few tips to help you.
If you have not used the services of a tax accountant before you should be aware that anyone can call themselves a tax accountant whether or not they are professionally qualified. There are some non-qualified accountants who may have the experience to help you; however, those that are qualified have completed relevant qualifications and will be regulated by their professional body. Furthermore, professionally qualified accountants will have achieved a qualification comprising knowledge, work experience and ethics. They keep their skills and knowledge up to date through continuing professional development and make an annual statement to their professional body that they have done so. They are also required to hold professional indemnity insurance.
What to look for in a tax accountant
For tax advice, check that the firm has the expertise to provide the type of advice you are looking for
If you are in business, look for a firm of an appropriate size and with other business clients of a similar size to your business. They are likely to understand the issues and problems you will face.
Do you want them to have experience of advising clients in the same trade sector as your business?
Do they provide all the services you require? If you need an audit, accounting, company administration, investment or insolvency advice make sure that the firm is authorised to undertake that work.
Do they have a good reputation?
Will they be acceptable to third parties e.g. finance providers, shareholders?
What qualifications do they have? Are those qualifications appropriate for your particular needs? Do they have professional indemnity insurance?
Would you be able to contact or meet them as often as you wanted?
Invest time in finding the right tax accountant. Take a look at websites and make sure that they offer the services you need.
Contact a few firms and arrange to meet or video conference with those on your shortlist. That way you should get a feel for how you would be able to work with them.
If you are planning to start a business or if you have had communications with the tax authorities let you prospective tax accountant know.
If you are starting a business tell them about the accounting records you keep. Can they suggest improvements?
Check whether they offer the services you will need as your business develops.
Find out who in the firm would be doing your work.
Check in advance whether the first meeting is free of charge; specific advice may be chargeable.
Tax accountant and tax advisor fees
Establish the basis of fees and when they will be payable. Ask for an estimate.
The tax accountant may want to see your business or personal tax records. There will be additional charges for services such as preparing VAT returns or running a payroll.
How much would the accountant charge you to help compile a business plan? If you already have one ask them to comment on it.
Remember that you may be able to minimise charges by doing some of the work yourself. Ask the tax accountant about this at the initial meeting.
If you are thinking of buying a software package discuss the options with the tax accountant because the purchase of a compatible product could reduce the chargeable time and your fees.
After appointing your tax accountant
You should receive a letter setting out what your tax accountant will (and will not) do for you and the terms of the engagement.
Your accountant should keep in touch, not just contact you at the year-end.
You should tell your tax adviser as soon as possible of changes in your business or personal circumstances.
After the annual accounts or tax return have been prepared your adviser will let you know what your future tax liabilities will be.
You should also let your tax accountant know if you are considering retirement, selling or giving away an interest in your business.
Review your adviser's charges regularly and check that they are still providing the services you need.
Some of the professional bodies who can help you find an accountant/tax adviser are:
Quantia Advisors Ltd is a Certified Public Accountants firm registered to carry on accounting and audit work in Cyprus by the Institute of Certified Public Accountants of Cyprus (ICPAC). Details about our statutory audit registration can be viewed at www.icpac.org.cy under reference number E264/A/2013.